Emergency HEAP begins Nov. 1

Staff Report

OHIO VALLEY — As the weather turns colder, Gallia-Meigs Community Action Agency is looking to assist customers, with their heating.

GMCAA’s Emergency HEAP Program begins Nov. 1, 2016 and will continue through March 31, 2017, explained Debbie Cundiff, Community Services Manager. Individuals may begin making calls for appointments on Friday, Oct. 28 at 8 a.m.

Individuals may call the Cheshire Office at 740-367-7341 or 740-992-6629, or you may walk-in to book an appointment, beginning on Oct. 28. “However, please note, an appointment MAY NOT extend a scheduled utility shut-off,” stated Cundiff.

Emergency HEAP provides assistance to households that have had utilities disconnected, face the threat of disconnection, or have 25 percent or less supply of bulk fuel, or less than 10 day supply of wood or coal. The program allows a one-time payment per heating season to restore or retain home heating. The potential dollar amount will be up to $175 for regulated utilities, up to $550 for unregulated utilities, up to $450 for wood, coal or pellets and up to 200 gallons for propane/fuel oil, etc, and up to eight cylinders of propane, depending of the cost.

The income guidelines for Regular HEAP and Emergency HEAP are the same. However, Regular HEAP requires the previous 12 months income while the past three months income is acceptable for Emergency HEAP. The 12-month period or three-month period for the help is determined from date of application making it possible for some with decreased income during these periods to qualify later in the program. Examples of these type of situations could occur from layoff, strike, retirement, disability or death of a spouse or household member. Documentation verifying all household income must be provided when applying for HEAP. Also a copy of the applicant’s most recent gas/electric bill is required. It is also required that individuals provide birth certificates, social security cards, and photo identification (for everyone over 18) for all household members. Proof of student status or a report card must be submitted if over 18 and living in the household while still in school. Individuals will also be asked for proof of home ownership or proof of landlord, including address and phone number. If the client has custody of the children in the home, we will need the custody papers also.

The following income levels by household size should be used to determine eligibility. These income guidelines represent the 175 percent calculation and are revised annually. Allowable annual income for a one person household is $20,790; two persons $28,035; three persons $35,280; four persons $42,525; five persons $49,770; six persons $57,015; seven persons $64,277; and eight persons $71,557. Households with more than eight members should add an additional $1,820 per member to the yearly income.

Both Emergency REAP and Regular HEAP applications can be completed at both offices: Central Office, Gallia County at 8010 N. Route 7, Cheshire or the Meigs County Office at 369 Powell Street, Middleport. Applications will be taken by appointment from 8:30 to 10:30 a.m. and from 1 to 3 p.m. However, again, GMCAA cannot assist with the Emergency HEAP application process until Nov. 1.

Required Documents:

  • Proof of Gross Income for everyone in the household for the past three months
  • Child Support print out (verification of receiving it or not)
  • Social Security Cards for everyone in the household
  • Birth Certificate for everyone in the household
  • Photo ID for adults 18 and over
  • Current heating bill or statement (Columbia Gas, propane, fuel oil, coal or wood)
  • Current electric bill (AEP or Buckeye Rural)
  • If you pay for health insurance, documented proof for three months

  • Medicaid card or case number (if applicable)
  • If paying out child support, documented proof for last three months
  • Landlords name, address and phone number (if renting)

Staff Report